Privacy notice

Last updated: 23 July 2026

This notice explains how QSO Helper processes personal data. By verifying as a user or using the web panel, you acknowledge this is necessary to retain your membership.

What is processed:

  • Discord user ID
  • Roblox user ID and username
  • Your rank, merits, demerits, and strikes
  • LoA (Leave of absence) dates and reasons
  • Patrol and web log activity (including proof images)
  • Web panel session cookies and last login IP addresses
  • Audit logs of staff actions

Why we process it

Membership administration, verifying users, tracking quotas & patrols, managing LOAs and investigating unauthorized access. IP addresses are kept for security only.

Cookies

These only include things such as your Discord oauth state, session authentication. No advertising or analytics cookies are used.

Third parties

  • Discord)
  • Roblox (usernames / avatar thumbnails)
  • Guardsman (used during verification)

Retention

Membership data is kept while you are in QDF. After termination, records may be retained for operational history unless you request erasure. Your Login IP is stored on your web account until that account is deleted as part of erasure or normal account removal.

Your rights

You may request erasure of your personal data by contacting Pre-Command (or a bot developer). A bot developer can fulfil the request via a command which anonymizes your database fields, removes stored IP (alongside text based content we hold( while also ending your membership. This CANNOT be undone. You may also contact a bot developer for access or correction requests.

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